November 2, 2024
9:00 AM – 12:00 PM
Grand Ballroom & Zoom
Zoom Link: Click to join by Zoom
Meeting ID: 939 2242 4790 Passcode: 340329
Conference Assembly Agenda
Chula Vista Grand Ballroom & Hybrid via Zoom
November 2, 2024
9:00 AM: Area Assembly
- Open the meeting with the Serenity Prayer
- Reading of the 12 concepts with short presentation on concepts, Bob S.
- Online Guidelines, Ali
- In-Person Guidelines, Andrew
- Area Officer Reports
- Secretary: Roll call and report- Teresa B; Approval of the minutes from the 2024 Pre-Conference Assembly
- Treasurer: Report – Lynsee T.; Approval of the Treasurer’s Report
- Chairperson’s Report – Andrew I. introduction of first time attendees (name, position, District)
- Alternate Chair Report – Ali O.
- Delegate’s Report – Pete W.
- Standing Committee Reports
- Reports Only included in Minutes
- Standing Committee Meetings following Elections
- BREAK (10 Minutes)
- Area Elections
- 3rd Legacy Procedure Instructions, Andrew
- Voting Rights, Ali
- Area Officer Position Description Andrew
- Area Delegate
- Alt Area Delegate
- Area Chair
- Alt. Area Chair
- Area Secretary
- Alt Area Secretary
- Area Treasurer
- Alt Area Treasurer
- Officers, Standing Committee Chairs, DCM Nominations (each must accept or decline)
- Nominations from the floor, including self-nominations (2nd required)
- Qualifications (2 minutes) service resume form
- 3rd Legacy Voting Procedure, AA Service Manual pp. 110-111 (in-person & virtual)
- Ballot collecting & counting & calculating – Past Delegates
- Area 75 Class B Trustee Nominations
- East Central Regional Trustee, Service Manual pp. 53-54
- Trustee At-Large, Service Manual pp. 55-56
- Nominations from the floor, including self-nominations (2nd required)
- Qualifications (2 minutes)
- 3rd Legacy Voting Procedure, AA Service Manual pp. 110-111 (in-person & virtual)
- Ballot collecting & counting & calculating – Past Delegates
- Emergency Business: Voting on proposals that constitute emergency business may occur at any assembly when substantial unanimity (67%) of the voting members present determines it is a matter that cannot wait.
- Unfinished Business
- New Business
- Standing Committee Chair appointment information (Resume Form)
- Announcements
- Adjournment: Close the meeting with the Responsibility Declaration: “I am responsible, When anyone, anywhere, reaches out for help, I want the hand of AA always to be there and for that: I am responsible.”
LUNCH BREAK
Upcoming dates
2025 Area 75 Winter Assembly – Jan. 19
2025 Area 75 Delegate’s Workshop – Mar. 9
2025 Area 75 Spring Assembly – Apr 6
2025 Area 75 Summer Assembly – June 22
2025 International Conference, Vancouver – July 3-6
2025 Area 75 Pre-Conference Assembly – Sept. 14
2025 Area 75 Conference and Assembly – Nov. 7-9
Breakout Rooms
Self-selecting a breakout room
If the host has allowed participants to self-select and join breakout rooms of their choosing, participants will be able to view and select from a list of breakout rooms the host has created. They will be able to enter and leave breakout rooms freely.
Note: Participants not joined with the desktop or mobile app (version 5.3.0 or higher) will not be able to self-select a breakout room. The host will need to facilitate moving these participants manually.
- Click the Breakout Rooms option in your meeting controls.
This will display the list of open breakout rooms created by the host. - Click Join next to the Breakout Room you wish to participate in, then confirm by clicking Join again.
- Repeat as necessary to join other breakout rooms, or click Leave Room to return to the main session.
Area 75 Assembly Zoom Guidelines
General Etiquette
1. PLEASE, Stay MUTED unless called upon to share. Mute function is in the left hand corner of your screen on laptop, iPad, tablet, or smartphone. If you call into the meeting, *6 will mute and unmute your cell phone.
2. Please keep your VIDEO ON, unless you are going to be moving around the room then you should turn your VIDEO OFF until you return.
3. For most participants, using SPEAKER VIEW is the least distracting way to use Zoom.
Assembly Specific Guidelines
1. If you have a TECHNICAL QUESTION, You can use the CHAT FUNCTION to ask a Co-Host for assistance.
2. If anyone has a QUESTION OR COMMENT during a report or during discussion, please use the RAISE YOUR HAND FUNCTION on Zoom, (not physically raising your hand). This function can be found using the “React” or “Reactions” function. If joining by phone, you can raise your hand using *9.
3. For clarity, please rename yourself with your service position, and district if applicable.
- For GSRs – GSR Daily Serenity, Bob S.
- For DCMs – DCM 32, Bill W
- For Area officers or standing committee chair – A75 Alt Treasurer; A75 CPC Chair, Marty M.
4. During the Roll Call, you can unmute yourself to respond. If you have a laptop, you should be able to unmute yourself by PRESSING AND HOLDING THE SPACE BAR WHILE YOU RESPOND. You should be able to see your microphone unmute when using the space bar. Other devices will have to be unmuted in the normal fashion.
5. We will be using the poll feature to conduct votes. A prompt will launch when a vote is ready to be cast.
6. During REPORTS a timer will sound when the presenter has 20 seconds of their allotted time left. A second timer will alert them that time is expired.
7. The Area 75 Assembly on Zoom will follow the Assembly Procedures as listed in the Area 75 Assembly Actions, utilizing the Robert’s Rules of Order and the normal operating procedures.
Area 75 In-Person Guidelines
- Check-in at the registration table and sign up with your name, service position, and group/district.
- To speak (except during roll call), please go to the designated microphone and or queue line. Speak directly into the microphone when your time to speak comes, please line up before you are ready to speak.
- To vote, please raise your hand and wait until you are asked to lower them.
- The Area 75 Assembly on Zoom will follow the Assembly Procedures as listed in the Area 75 Assembly Actions, utilizing the Robert’s Rules of Order and the normal operating procedures.
Standing Committee Chairperson Resume: Click Here
Area 75 Emergency Proposal
Date 10/24/24
Used for Documenting Proposals for Consideration by Area75
Proposal Sponsor(s): Eugene “Geno” Peesel Sponsor’s Phone: 608-432-8994
Sponsor’s Service Position (if any): Area 75 Corrections Standing Committee Chair
What is your proposal?:
To transfer $2,500 from Area 75 General Fund to the Corrections Literature Fund.
How did this proposal originate?:
Recent requests for Corrections Literature from Area 75 combined with new meetings
getting started in institutions and recent price increases to AA literature. The Corrections Fund will not be able to cover the current pending requests.
List any supporting documentation or background material attached to this proposal (if any).:
The requested amount includes covering current requests for Corrections Literature as well.
Pre-conference Corrections Literature Find Balance: $1,343.55
Per an email of 27SEP24 the balance was $468.30
Current requests for literature:approx $1200.00 depending on total start up needs
Monthly expenses: $500
List the primary benefits of your proposal to the area. What will happen if we adopt
this proposal?
Meetings in Corrections Facilities will have literature to carry out 12-Step work behind the walls.
What will happen if this proposal is not adopted?
Pending requests will have to wait until contributions to the Correction Literature Fund increase.
Estimate any costs to the area. Outline where funding would come from. Explain
whether this is a one-time or ongoing expense.
One time cost of $2,500 from the Area 75 General Fund
Final comments (optional):
The Corrections Literature Fund needs support from Area 75 as a whole. The hope is that groups across Southern Wisconsin can pass Rainbow Cans to collect funds to send directly to the Corrections Literature Fund. This request is a stop-gap measure to allow important 12-Step work to continue.